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Job Summary

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing administrative support to construction management and general office administrative support. The Administrative Assistant position represents the company and regularly interacts with visitors, contractors, and professional service providers. The position requires professional and courteous conduct at all times, and excellence in customer service delivery. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.

Responsibilities & Duties
  • Provides administrative support and coordination for construction services

  • Managing subcontract COI’s and related supporting documents

  • Reviewing subcontractor billings, coding all invoices, and entering all A/P invoices

  • Applying payments and preparing and transporting bank deposits

  • General office and administrative support

  • Deals with confidential and proprietary information on a regular basis and must be able to exercise discretion and maintain confidentiality

  • General office and administrative support

  • Answer and direct phone calls

  • Maintain filing system (digital and hard copy)

  • Other duties as assigned

Qualifications & Skills
  • Experience as an administrative assistant or office admin assistant; experience in the construction industry is a plus

  • Knowledge of office management systems and procedures

  • Working knowledge of office equipment

  • Proficiency in MS Office (MS Excel in particular); Google Workplace and QuickBooks proficiency a plus

  • Light accounting knowledge

  • Third-party compliance maintenance

  • Excellent time management skills and the ability to prioritize work

  • Attention to detail and problem-solving skills

  • Excellent written and verbal communication skills

  • Strong organizational skills with the ability to multi-task

  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

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